Poster Policy

This poster policy was established by the Saint Mary's University Students’ Association in an effort to limit all posters and flyers placed on campus. There are designated General Bulletin Boards (non-departmental), thereby eliminating unsightly cluttered walls. The Policy will also prohibit external businesses that offer services that are in direct conflict or competition with services currently offered on campus.

This policy attempts to regulate the quantity and nature of posters that are hung throughout the campus, without jeopardizing a valuable means of communication with the students and university community.

POSTER POLICY:

All posters that are placed on the Saint Mary's University campus by internal and external groups must be authorized with a stamp that is issued from the following locations:
- Student Centre, 1st Floor, Information Desk
- Student Centre, 5th Floor, SMUSA office
- Student Centre, 5th Floor, Marketing Department

External Advertising:

Approved posters sized 11”x 17” (ledger) and smaller can only be placed on General Bulletin Boards. All approved posters must contain an authorization stamp that has a removal date for either the day after the event has taken place or fifteen (15) days. These posters will be stamped in red ink and are not to be photocopied. External advertisers are limited to a thirty (30) posters per person limit.

Internal (SMU and SMUSA) Advertising:

Approved posters sized 11”x 17” (ledger) and smaller can only be placed on General Bulletin Boards. All approved posters sized to 11”x 17” to 3’x 5’ may be placed on unpainted brick surfaces. All approved posters must contain an authorization stamp that has a removal date for either the day after the event has taken placed or fifteen (15) days. A request for the authorization period of more than fifteen (15) days is at the discretion of SMUSA. These posters will be stamped in red ink and are not to be photocopied. Posters that are sized 11” x 17” (ledger) and approved by SMUSA are to be placed on unpainted brick surfaces, in a neatly and organized fashion. Internal posters that are less than 11”x 17” are limited to a thirty (30) posters per person limit. Posters that are sized 11”x 17” (ledger) are limited at twenty (20) and posters sized 3’x 5’ are limited to five (5) per person.

Saint Mary's University and SMUSA are not responsible for posters or flyers that have been removed by other students.

The following bulletin boards shall be considered General Bulletin Boards and, thus, are for general use only: (8.5” x 11” to a max of 11” x 17”)

Student Centre
Lobby (left and right of elevators, not in the middle, this is reserved for SMUSA only)
2nd Floor (between elevators)
3rd Floor (between elevators, Atlantic Centre Waiting Room)
4th Floor (between elevators)
5th Floor (between elevators)

Burke Building
Lobby
2nd Floor

Library
Outside lobby, hallway towards McNally

McNally Building
Basement
Outside The Den (Computer Lab)
2nd Floor
3rd Floor

Loyola Academic Complex
1st Floor and Colonnade
2nd Floor

Sobey Building
1st Floor
2nd Floor (Lobby)

Vanier House
Hen Alley

Rice Residence
Lobby

Arena

Tower

Posters placed on departmental bulletin boards require the approval of the appropriate department.

The following designated areas are to be used by Internal (SMU and SMUSA) advertising only: (11” x17” to 3’x5’)

Student Centre
1st Floor (lock and key board and middle of elevator – SMUSA only)

Burke
Lobby (doorway entrance, from campus and Inglis St.)

Library
Lobby (west wall)
McNally Main basement, adjacent vending machines

Loyola Academic Complex
1st Floor (Column, by washroom)
2nd Floor (Column, by washroom)
2nd Floor (top of stairway, by residence entrance, Aramark office)
Stairway leading to 2nd Floor, behind bank machine, on landing surface (half way) and at the top landing only
Stairway leading down to 1st Floor, by Residence Desk, and into Hen Alley
Hallway leading into Dockside Dining Hall

Vanier House
Hen Alley

Rice Residence
Lobby

Posters shall not be placed on any windows, doors, painted surfaces, in stairwells or any trees.

ANY POSTERS OF THE FOLLOWING CATEGORIES WILL NOT BE AUTHORIZED:

1. Advertising off-campus liquor establishments or other events which, in the opinion of SMUSA, are in direct competition with on-campus activities.
2. Advertising off-campus services that are indirect competition to those services offered on-campus and/or are in conflict with current SMUSA agreements.
3. Any poster which could damage the reputation of the University community.
4. Posters which do not comply with the Nova Scotia Alcohol and Gaming Authority’s regulations and policies.

Posters that are outdated will be removed by authorized Students’ Association representatives and or Facilities Management.

REMOVAL OF POSTER PERIODS

Three (3) times during each calendar year are designated as Removal Periods whereby all posters and brochures will be removed from the General Bulletin Boards and University walls by Facilities Management. The three (3) removal periods are:
1. Pre-convocation (Spring and Fall)
2. Pre-Labour Day
3. Christmas Break

Any person removing posters without proper authorization is subject to disciplinary action from Saint Mary's University and the Students’ Association.

BANNER POLICY

This is for posters that are sized 11” x 17” (ledger size) to the maximum of 3’x 5’

Only SMUSA and Chartered Societies of the Saint Mary's University Students’ Association may hang posters or banners on unpainted brick surfaces. These posters must be approved by SMUSA and stamped in red ink to verify the approval.

This rule also applies to posters advertising Students’ Association elections, bi-elections, referendums, events, activities and student campaign posters.

In order to protect wall surfaces, only masking tape can be used. Under no circumstances shall glue or duct tape be used.

DESIGNATED AREA FOR BANNERS

This is for posters that are sized 11” x 17” (ledger size) to the maximum of 3’x 5’

Burke Building
Entrance from campus and Inglis St.

Library
Lobby (west wall)

Loyola Academic Complex
Unpainted brick wall, on stairwell leading to 2nd floor on landing halfway and at the top only
Maximum one banner per wall

On column surface only, adjacent to Tim Horton’s
Maximum one banner only

On column surface only, adjacent to Commerce Study Lounge
Maximum one banner only

Dockside Dining Hall Entrance
Maximum three (3) banners only

Vanier House
Hen Alley
Maximum one banner per wall

Rice Residence
Maximum one banner per wall

Banners hung in undesignated areas will be removed by authorized personnel without compensation.

This policy will be jointly administered by the Saint Mary's University Students’ Association and Saint Mary's University, Facilities Management.

Poster Policy introduced September 1st, 1989
Amended September 2006