CODE OF CONDUCT

What is the Code of Student Conduct?

The Code of Student Conduct reflects the expectation that students will conduct themselves in a manner consistent with generally accepted standards of behavior, University regulations and policies, departmental policies, and in compliance with federal, provincial and municipal laws, as well as professional standards and codes of ethics that govern students who are members of some regulated professions.

Code of Conduct Complaint Process

Complaint Process

Any member of the University community may file a complaint relating to the conduct of a student that falls under the Code of Student Conduct. If you are thinking about submitting a complaint, you can contact us for more information.

There are several processes that the Code of Conduct complaints can follow.

Informal Resolution:

The Informal Resolutions process ends when it comes to a natural conclusion, outcome(s) have been fulfilled, or all parties agree the file can be closed.

Informal Resolutions can include, but are not limited to:

  • Sanctions (see Sanction section)
  • Conflict Coaching
  • Mediation
  • A meeting between the complainant and respondent

If you ever feel uncomfortable with an Informal Resolution, you can always choose to request a formal adjudicated process.

Adjudicator Hearing

There are two types of Adjudicator Hearings, the Single Adjudicator Hearing or Adjudication Panel Hearing.

In both types of Adjudicator Hearings, you have the right to have a representative meant to be an advisory or support person.

Adjudicator Panel Hearings

Adjudication Panel Hearings are used for more serve cases that may result in suspension or expulsion. The Panel will be made up of four university community members, including students, faculty, and staff.

Each case varies, but the process will follow this general outline:

  • You will receive a copy of the complaint and will provide a written response, which will be provided to the complainant. This statement may contain witness statements, if applicable.
  • The Panel will review the complaint and the written response.
  • The Panel will hold a hearing, you may present evidence or witnesses and can question evidence and witnesses against you.
  • A decision will be rendered and provided to the student. 

Single Adjudicator Hearings

The Single Adjudicator Hearings are for cases unlikely to have a suspension or expulsion outcome. Each case may vary, but the general process will consist of:

  • Meeting with the Senior Director, Student Affairs and Services or a delegate to determine if more information is needed to move forward
  • If more information is needed, the Senior Director or a delegate will conduct an investigation. Any information found in this investigation will be provided, and you will have a chance to respond
  • At the end of the investigation, you will receive notification of the decision made.

After the Hearing

Decisions

When a decision is made, you will receive an email containing the following:

  • A summary of the information provided by the complainant and respondent
  • A summary of any other relevant information
  • Reasons explaining the decision
  • The sanction that have been imposed (if applicable)
  • An explanation of the process for appealing the decision (if applicable)

This process can take more than 40 working days to complete if more time is required you will be notified.

It is in your best interest to respond to any complaints in a respectable manner and to attend meetings involved in this process.

Sanctions

Many different sanctions can be imposed by the Committee, including but not limited to:

  • A Written Warning
  • An Apology Letter
  • Letter of Behavioural Expectations
  • Educational Initiatives
  • Community Service
  • Restriction or Denial of University Services or Privileges
  • Fines
  • Restitution
  • Probation
  • Suspension
  • Expulsion

More than one sanction can be applied for a single complaint. Suspension and expulsion can only be imposed by the Adjudication Panel. If this sanction is imposed, the Vice-President Academic and Research will be notified and may choose to review the case.

Code of Conduct Appeals

Appeals Process

An appeal for Code of Conduct sanction or decision can be filed with the Chair of Senate or a delegate if one or more of the following criteria is met:

  • A significant error where the procedures outlined in the Code were not followed correctly,
  • Clear evidence of a significant conflict of interest on the part of a decision-maker
  • The outcome is disproportionate with the precipitating incident(s)
  • Significant new evidence that was not available at the time of the decision, which could change the outcome of the case

Appeals may uphold the original decision, modify the original decision, or overturn the original decision.

How We Can Help You

If you have been accused of misconduct, we are here to support you. We can help you by:

Attend any meetings or hearings with you and be your student advocate.

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Make sure procedures are followed.

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Help gather evidence and help you build your appeal package.

Quick Links

Code of Conduct

Read the full Code of Conduct on the University’s website.

Conflict Resolution

Click here to access the University’s policy on conflict resolution.

Get Help Now

Click here to contact Abbie, our Vice President Academic.

Questions, Feedback, or Concerns?

Have any additional questions, comments, or concerns? Contact Abbie!

Abigayle Winters

Abigayle Winters

Vice President Academic

E: [email protected]
T: 902-478-8606